Executive Office and Events

Job Title: Executive Office and Events | 1-Year Contract, Coverage for Maternity Leave 

Start Date: December 1, 2024 

Location: Calgary, Alberta

Organization: InterGen Canada Inc.

About Us: InterGen Canada is dedicated to connecting senior business leaders with entrepreneurs. We are committed to expanding the Alberta economy and growing companies locally. We are looking for a passionate and organized individual to join our team in the role of Executive Office and Events. Top 7 Over 70 is our flagship gala that takes place in 2025 and will be a high priority in the candidate’s role. 

Position Overview: The Executive Office and Events will play a vital role in supporting the executive team and ensuring the smooth operation of our events. This position requires exceptional organizational skills, attention to detail, and a strong commitment to our mission. The ideal candidate will be proactive, resourceful, and able to manage multiple priorities simultaneously.

Key Responsibilities:

Executive Support:

  • Assist the executive team with administrative tasks, including calendar management, meeting coordination, and correspondence.
  • Prepare agendas, take minutes, and follow up on action items for executive and board meetings.
  • Conduct research and compile reports as needed to support decision-making.

Event Planning and Coordination:

  • Coordinate and manage logistics for various events, including fundraising galas, community outreach programs, and workshops.
  • Liaise with vendors, sponsors, and venue management to ensure successful event execution.
  • Develop and maintain event timelines, budgets, and promotional materials.
  • Assist in creating event marketing strategies to maximize attendance and engagement.

Office Management:

  • Oversee office supplies and equipment, ensuring a well-organized and efficient workspace.
  • Support the onboarding process for new staff and volunteers.
  • Maintain databases and filing systems related to events and executive activities.

Community Engagement:

  • Foster relationships with community partners, donors, and stakeholders to enhance event participation and support.
  • Represent InterGen Canada at events and meetings as needed.

Qualifications:

  • Bachelor’s degree in a relevant field (e.g., nonprofit management, business administration, communications) or equivalent experience.
  • Minimum of 4 years of experience in administrative support and event planning, preferably in the not-for-profit sector.
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Has access to a vehicle and flexibility for after work hour events
  • Proficiency in Microsoft Office Suite and G Suite Platforms - HubSpot experience an asset
  • A commitment to the mission and values of InterGen Canada.

What We Offer:

  • A supportive and collaborative work environment.
  • Hybrid work options.
  • Opportunities for professional development and growth.
  • Competitive compensation.
  • The chance to make a meaningful impact in the community.

How to Apply: Interested candidates should submit a resume and a cover letter outlining their relevant experience and passion for our mission to hello@intergenconnect.com. Applications will be accepted until November 1st, 2024.

InterGen Canada is an equal opportunity employer and welcomes applicants from diverse backgrounds. We encourage you to apply and be a part of our impactful team!