Job Title: Executive Office and Events | 1-Year Contract, Coverage for Maternity Leave
Start Date: December 1, 2024
Location: Calgary, Alberta
Organization: InterGen Canada Inc.
About Us: InterGen Canada is dedicated to connecting senior business leaders with entrepreneurs. We are committed to expanding the Alberta economy and growing companies locally. We are looking for a passionate and organized individual to join our team in the role of Executive Office and Events. Top 7 Over 70 is our flagship gala that takes place in 2025 and will be a high priority in the candidate’s role.
Position Overview: The Executive Office and Events will play a vital role in supporting the executive team and ensuring the smooth operation of our events. This position requires exceptional organizational skills, attention to detail, and a strong commitment to our mission. The ideal candidate will be proactive, resourceful, and able to manage multiple priorities simultaneously.
Key Responsibilities:
Executive Support:
- Assist the executive team with administrative tasks, including calendar management, meeting coordination, and correspondence.
- Prepare agendas, take minutes, and follow up on action items for executive and board meetings.
- Conduct research and compile reports as needed to support decision-making.
Event Planning and Coordination:
- Coordinate and manage logistics for various events, including fundraising galas, community outreach programs, and workshops.
- Liaise with vendors, sponsors, and venue management to ensure successful event execution.
- Develop and maintain event timelines, budgets, and promotional materials.
- Assist in creating event marketing strategies to maximize attendance and engagement.
Office Management:
- Oversee office supplies and equipment, ensuring a well-organized and efficient workspace.
- Support the onboarding process for new staff and volunteers.
- Maintain databases and filing systems related to events and executive activities.
Community Engagement:
- Foster relationships with community partners, donors, and stakeholders to enhance event participation and support.
- Represent InterGen Canada at events and meetings as needed.
Qualifications:
- Bachelor’s degree in a relevant field (e.g., nonprofit management, business administration, communications) or equivalent experience.
- Minimum of 4 years of experience in administrative support and event planning, preferably in the not-for-profit sector.
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Excellent written and verbal communication skills.
- Has access to a vehicle and flexibility for after work hour events
- Proficiency in Microsoft Office Suite and G Suite Platforms - HubSpot experience an asset
- A commitment to the mission and values of InterGen Canada.
What We Offer:
- A supportive and collaborative work environment.
- Hybrid work options.
- Opportunities for professional development and growth.
- Competitive compensation.
- The chance to make a meaningful impact in the community.
How to Apply: Interested candidates should submit a resume and a cover letter outlining their relevant experience and passion for our mission to hello@intergenconnect.com. Applications will be accepted until November 1st, 2024.
InterGen Canada is an equal opportunity employer and welcomes applicants from diverse backgrounds. We encourage you to apply and be a part of our impactful team!